You can add events to our calendar using the 'Add Event' buttons at the top and bottom of the Virtual Lancaster events calendar in the monthy or weekly view. Please check first to see that your event is not already there. If it is, but missing useful info or out of date, add a new event listing and we will delete the old one.
All events submitted are checked by a Virtual Lancaster moderater before they are published.
Every fortnightly Friday (or so) the Virtual Lancaster e-newsletter goes out with a list of links to the published calendar events for the next 17 days, showing date/title/venue/time.
Get your event in early.
It may take a couple of days for your event to appear. We reserve the right to edit your event information.
In our newsletter this is all that appears as a link to full details.
It should give a clear idea of what the event is.
Do not write in BLOCK CAPITALS!
Please note that there is a 2000 character limit on events description text. Overrun this and your event will vaporise after saving and we will never know. sorry. Use links. Be honest. Information on alcohol promotions, gambling and sex industry events (ie strippers) will be deleted.
include any admission costs and booking / ticket details if any or state that the event is free / donation. Where it is in aid of a charity include their weblink if possible.
Give a weblink to the relevant page on the organiser's website wherever available. Make it easy for our moderaters and users to find out more.
Don't forget special exclusions, ie dress rules, if the event is for acccompanied children only, 16+ etc. If it is not 'all welcome' then say now and save fuss later.
If there is no flat, easy disabled access / toilet, say so. Our many disabled users appreciate this time-saving info.
You can also include your own images inside the Description box with your text if they are already online elsewhere. Look among the formatting icons above the 'Description' field for the button with the tree icon . A window will open where you can enter your image
Find the image you want to use on the internet and right-click on it. Select 'copy image URL' and copy the URL address into the 'insert/edit image' window URL field. Some internet images are protected / copywrite and you can't copy these.
Alternatively you can select an image from our image list.
If you don't like the look of your image, click on it to highlight it and either delete it or try again with the tree button.
Dimensions: Size should be 150px x 175px max. Divide / multiply both values by the same amount and re-enter them to get an acceptable size.
Border: "1" (leave blank for clipart),
Horizontal and Vertical Space: "5".
Don't use the 'Add an image' tab lower down the form. It doesn't suit our format. You can copy the image URLs to use as above though.
Do not post fliers / posters into an event listing without any accompanying text. Images are reduced to fit the events calendar format and generally become too small to be legible. Post the event description in text.
Do not try to format the text / colour of your events. It looks as if you can, but it gets stripped out later.
Start Time: If your event is open all day, put the opening time.
Do not tick 'all day event' unless your event runs from midnight to midnight. Tell us when it actually starts.
Duration. If your gallery / festival, whatever opens at 9am and closes at 5pm, the duration is 8 hours.
If you don't know the duration of your event, put "0". Only the start time will be shown.
Location: include venue postcode if you know it. Otherwise people who click for a map may end up in Pennsylvania. Events outside our area will be deleted unless they have specifically relevance to our area. If group return transport arrangements from this area are included in the Description, with price and booking details if any, they may be accepted.
This event repeats
Don't leave this tab open if your event does not repeat.
How long will your event run? Be honest and only put the run you are certain of. You can submit updated event listings at any time.
Our moderaters will limit new repeating events to a six month run. We will then use the links you include in your Description to see if your event is still active. Where it appears out of date or there is no info it will be deleted unless you email us to extend it.
Or you can always just post it again nearer the time.
Skip Dates: Many regular events take holidays. Some only run in term-time, some skip bank holidays and Christmas / New Year. It's a drag to go out and find a locked building so don't forget to enter your skip dates (max 8 per event). If you run out, end that listing and start a new event listing from a later date.
If you event runs on alternate weeks, holidays can throw your listing out of sync. Better to pin it down, ie. 1st and 3rd Tuesday of every month.
Save your event. If it saves and isn't over 2000 characters, we will get a message notifying us that you have posted it. Publication speed depends on when our volunteers are available but we aim at 48 hours max. You will not be notified when your event has been published, sorry. If there's a problem email email@example.com and we will do our best to fix it. You'd be surprised how helpful we can be.